Staff Meeting for a Major Pharmaceutical Company

Organisation of a small staff meeting to discuss and plan the company’s strategy and to launch a new product.


Event: Business Meetings and product launch
Group size:  12
Nationality: Spain
Date: 20th to 23rd September 2011
Location: Ibiza


REQUEST: We were asked to plan a small staff meeting during 4 days to discuss and plan the company’s strategy and to launch a new product. Our mission was to provide a hotel of 4 stars near the beach including a meeting room, lunch and dinner options for the  young and trendy participants, together with team-building and fun activities both to discover the destination and to relax after the meetings – and, of course, to enjoy the beautiful island of Ibiza!
This event was planned to happen in September, on Ibiza Island, due to the mild Mediterranean climate and the popularity of this destination with its offering of outdoor activities, dining and nightlife. The participants arrived from many different cities in Spain.

• Private  transfers to and from the airport
• Reservation of 3 nights with all inclusive facilities in a 5 stars hotel in front of the beach of Playa d’en Bossa.
• Welcome lunch and afternoon meeting with all the audio-visual material needed
• Full-day meeting at the hotel with coffee break and lunch on the terrace. Special dinner in a well-known restaurant in the centre of Ibiza which has an open terrace and gourmet menu tasting.
• Full-day private sailing excursion on board a catamaran to visit Formentera Island, stopping at Salinas beach, Illetas and Espalmador with snacks and drinks provided. Transfer by zodiac to the shore, discovery of the island and snorkelling at Illetas beach followed by a Barbecue lunch and lots of sangria on board.!
• Farewell dinner at a trendy rural hotel and restaurant with a gastronomic tasting menu followed by a visit to one of Ibiza’s famous discotheques – we danced the night away!

CHALLENGE: Our challenge was to find an available sailing boat which was able to welcome 12, guests considering it was a last minute request in the peak season – many of the sailing boats were too small (up to 6 persons) or too big (100 persons) or beyond the client’s budget.

RESULT: The Management were very satisfied with being able to combine their business meetings with the abundant leisure activities offered by the destination. The company was very grateful and offered their appreciation for  the way we had handled all services smoothly by anticipating their every need. They were also surprised by the improvement of the island’s services for Meetings & Events compared to the “leisure” reputation, it had enjoyed. Since this trip, the company has continued to work with us.

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